Invoice Scanning

Invoice management is a common process for all companies and that sometimes requires a lot of administrative resources: receiving and recording of invoices received, approval by various departments, data entry in the accounting system, accounting record creation and archiving.

Digitizing your invoices you can perform all these steps automatically. In Catimatge perform these processes for different companies that benefit from cost reductions in administration department.

Processes

We detail one of the processes we do today:

• Reception and preparation

Received all invoices from different companies of the group in Catimatge. Classify them and verify their compliance with legal requirements, we incorporate a bar code for identification.

• Scanning and OCR

We scan over 3,000 invoices per day by applying the quality control requirements (bills of more than one sheet, validation of business, etc.). Once scanned the OCR process by applying a powerful data capture them. The correction process is performed to finish filling in the data that were not automatically captured.

• Sending file and SAP integration

Once you have completed all the verification processes and quality customer send images via FTP and accounting data bill, which the client once integrated this data into your accounting system can automatically perform addition to consult any your bill in seconds.

• Invoice file

We secure our clients' bills. Having completed the term of custody is the permission destroyed under current regulations.

Performance Report:

95% of their invoices are posted automatically without even seeing a paper on the table. Paperless office.

Significant reduction of staff in the department of administration / management accounting bills.

Utilization of physical space which houses the bills.

Benefits

Scanning invoices and automation at the time of counting provides several benefits. This system saves time from receipt of invoices until counting (in some cases up to three days) which allows to solve possible problems and channel more quickly. Also throughout the organization regardless of geographical location, a bill can be found in seconds.

Another significant benefit is the elimination of the physical file management is now no longer have to sort, classify and destroy. The management companies achieve savings benefit of a complete process from receipt to destruction of the card without touching a single document.